Privacy Policy

1. Who we are

Labour Tech Recruitment Ltd ("we", "us", "our") is a recruitment agency operating across East Anglia, the Midlands, and Yorkshire. Our registered office is at 20 Station Road, Cambridge, CB1 2JD.

We are the data controller for the personal data we collect and process. If you have any questions about this policy or how we handle your data, please contact us at [email protected] or call 01353 664200.

2. What data we collect

We may collect and process the following categories of personal data:

• Identity data: name, job title, date of birth (where required for compliance).
• Contact data: email address, telephone number, postal address.
• Professional data: CV, employment history, qualifications, skills, references.
• Sensitive data: right-to-work documentation, DBS check results (where applicable and with your explicit consent).
• Technical data: IP address, browser type, pages visited, and other analytics data collected via cookies (see our Cookie Policy).
• Communications data: records of correspondence between you and us.

3. How we collect your data

We collect personal data in the following ways:

• Directly from you when you register as a candidate, submit an enquiry, or apply for a role via our website.
• From third-party job boards, LinkedIn, or other professional networking platforms where you have made your profile publicly available.
• From client employers who refer candidates to us.
• Automatically via cookies and similar tracking technologies when you browse our website.

4. How we use your data

We use your personal data for the following purposes:

• Recruitment services: to match candidates with suitable vacancies and to assist employers in finding appropriate candidates.
• Communication: to respond to enquiries, send job alerts, and keep you informed about relevant opportunities.
• Compliance: to verify your right to work in the UK and to meet our legal obligations.
• Website improvement: to analyse how our website is used and to improve our services.
• Marketing: to send you relevant news and updates, where you have consented or where we have a legitimate interest to do so.

5. Legal basis for processing

We rely on the following legal bases under UK GDPR:

• Contract: processing is necessary to perform our recruitment services.
• Legal obligation: processing is necessary to comply with employment law and right-to-work checks.
• Legitimate interests: to operate and improve our business, provided your interests do not override ours.
• Consent: where you have given explicit consent, for example to receive marketing communications or for processing sensitive data.

6. How long we keep your data

We retain personal data only for as long as necessary for the purposes for which it was collected:

• Candidate data: up to 2 years from your last interaction with us, unless you ask us to delete it sooner.
• Employer and contact data: up to 3 years from the end of our business relationship.
• Legal and compliance records: as required by applicable law (typically 6 years).

After these periods, data is securely deleted or anonymised.

7. Sharing your data

We may share your personal data with:

• Client employers: with your knowledge and consent as part of the recruitment process.
• Service providers: third parties who provide IT, hosting, and administrative services on our behalf, under strict data processing agreements.
• Regulatory bodies: where required by law or to protect our legal rights.

We do not sell your personal data to third parties.

8. International transfers

We do not routinely transfer your personal data outside the UK or European Economic Area. Where any transfer is necessary, we ensure appropriate safeguards are in place in accordance with UK GDPR.

9. Your rights

Under UK GDPR, you have the following rights:

• Access: to request a copy of the personal data we hold about you.
• Rectification: to ask us to correct inaccurate or incomplete data.
• Erasure: to ask us to delete your data in certain circumstances.
• Restriction: to ask us to limit how we use your data.
• Portability: to receive your data in a structured, machine-readable format.
• Objection: to object to processing based on legitimate interests or for direct marketing.
• Withdraw consent: where processing is based on consent, you may withdraw it at any time.

To exercise any of these rights, please contact us at [email protected]. We will respond within one month.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.

10. Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

11. Changes to this policy

We may update this Privacy Policy from time to time. The date at the top of this page indicates when it was last revised. We encourage you to review this policy periodically.

12. Contact us

If you have any questions about this Privacy Policy or our data practices, please contact: